When processing personal data, we follow the General Personal Data Protection Regulation (EU) 2016/679, the Law on Legal Protection of Personal Data of the Republic of Lithuania and other legal acts regulating the principles and rules of personal data processing.
Personal data means any information about a natural person (data subject) who was identified or is identifiable through an identifier, such as name and surname, personal identification number, location data and internet identifier, etc.
Processing of data means any operation or sequence of operations with personal data or personal data sets, performed by automated or non-automated means, such as collection, recording, sorting, systematization, storage, adaptation or modification, access, use, disclosure by transmission, distribution or making it available in other ways, as well as collating or merging it with other data, restricting, deleting or destroying.
Data controller means natural or legal person, public authority, agency or any other body that alone or jointly with others determines the purposes and means of the processing.
Consent of the data subject means any freely given specific and unambiguous expression of the will of the data subject, conveyed either by a statement or by univocal actions, in which they consent to the processing of personal data related to them.
PERSONAL DATA CONTROLLER
Your personal data controller is JSC Autosigma (data is collected and stored in the Register of Legal Entities, code 301842538, register manager – Klaipėda Branch of the State Enterprise Center of Registers, company qualification certificate No. 000368, certificate No. 000031 in the Register of persons entitled to engage in external business evaluation activities), registered office address: Kuosų Str. 16-95, 91187 Klaipeda, e-mail: [email protected]; Ph. +370 (644) 400 08. The company is a member of professional association of property and business valuers – Lithuanian Chamber of Valuers.
PERSONAL DATA PROCESSING PRINCIPLES
Personal data shall be processed in accordance with the following principles:
1) Processed in a lawful, fair and transparent manner vis-à-vis the data subject (principle of lawfulness, fairness and transparency);
2) Collected for specified, clearly defined and legitimate purposes and never processed in a way incompatible with those purposes;
3) Adequate, appropriate and limited to what is necessary to achieve the objectives for which they are processed (data reduction principle);
4) Accurate and updated as necessary; all reasonable steps must be taken to ensure that personal data, which is inaccurate in regard to the purposes for which it is processed, is erased or corrected without delay (principle of accuracy);
5) Kept in a form which permits identification of data subjects for no longer than it is necessary for the purposes for which the personal data is processed;
6) Processed in a manner as to ensure adequate security of personal data through appropriate technical or organizational measures, including protection against unauthorized or unlawful processing and against unintentional loss, destruction or damage (principle of integrity and confidentiality).
The data controller is responsible for ensuring compliance with these principles.
COLLECTING PERSONAL DATA
JSC Autosigma processes your personal data received in the following ways:
1) When you provide it to us (at the office, by telephone, e-mail or in any other manner) through ordering services or concluding contracts;
2) When you use a website managed by us or communicate with us through social networks (certain information such as: Internet address (IP), type of web browser used, number of visits, pages viewed on the website, time spent on the website, etc. is collected automatically);
3) When we collect your personal data from publicly available sources, i.e. official websites of state-owned enterprises (for example, the State Enterprise Center of Registers), other Internet portals where you publish information about yourself;
We may combine personal data received from you with the data collected by us from other public or available sources. In exercising your rights, you will always be able to request the correction of erroneous personal data.
OBJECTIVES FOR THE PROCESSING OF personal data
You have agreed us to process your personal data for the following purposes:
1) For the purpose of providing services, thus seeking to ensure high quality of services;
2) Customer identification and communication;
3) For the purposes of protecting and defending our rights and legitimate interests;
4) For the purpose of administering the work of the company employees and their activities. To the extent required or permitted by the law to do so, we process the personal data of our employees;
5) For the purpose of selecting candidates for the vacancies offered at the company. We process your personal data in order to find candidates that meet our requirements to work for us, selecting them and assessing whether the candidates are suitable for the offered position;
6) Seeking to improve our website as well as offer you better and customized services. We use your personal data, including the personal data we receive when you visit our website, to improve and develop our website and to offer you better and more personalized services. For this purpose, we use your personal data received from you personally or other people as well as data obtained when you visit our website.
7) For direct marketing purposes (based on your consent).
We do not process your personal data for any other purposes incompatible with the aforementioned objectives.
You have the right to withdraw your consent at any time, but the withdrawal of consent does not affect the lawfulness of the data processing carried out prior to the withdrawal of consent.
PROCESSED PERSONAL DATA
JSC Autosigma processes following collected personal data:
1) Name and surname of the data subject (name of the legal person, company code, basis of representation (position)), address, telephone number, e-mail address, title of service provided, billing data, signature;
2) IP address, website browsing history and date;
3) Data provided in the CVs of the company employees or candidates, recommendations, positions held, data related to employee training, salary/other income or certificates and documents substantiating liabilities, state social insurance benefits;
4) Details of the identity document (name, number, dates of issue and validity) or details of the qualified electronic signature certificate.
If it is not necessary or no longer necessary for the controller to identify the data subject for the purposes for which the controller processes personal data, the controller shall not be obliged to store, receive or process additional information to identify the data subject.
Time limits for the storage of personal data
Personal data is processed and stored for no longer than is necessary to achieve the objectives of data processing, taking into account the business needs and legitimate interests of JSC Autosigma or in accordance with the requirements of legal acts defining the terms of document storage, including personal data.
We usually store personal data for 10 more years after the end of the contract or legal relationship, fulfilling the requirements related to the archiving of documents established by the legal acts, and in order to state, enforce or defend legal claims by the company.
At the end of the selection period for a specific position we delete the CVs and other data received from the candidates.
Personal data received through the websites is stored for a maximum of 2 (two) years from the date of your visit to the website, the date of receipt of your request or any other recent business relationship between the parties.
Personal data is processed for the purpose of direct marketing for a maximum of 10 (ten) years from the moment of giving your consent. If you withdraw your consent, the processing of your personal data for direct marketing purposes will cease from the moment the consent is withdrawn.
In compliance with the requirements set forth in the Money Laundering and Terrorist Financing Prevention Legislation we will protect your data to the minimum extent required by such legislation.
JSC Autosigma collects information about you by using cookies. It is a small text file that a website saves on your computer or mobile device during your visit. The purpose of cookies is to allow the website to remember user preferences (such as username, language, etc.) for a period of time, so you no longer need to list them again when you browse different pages of the site during the same visit. It speeds up searches on the website and makes the website easier to use.
Cookies can also be used to collect anonymous browsing statistics of our website (helping us to identify you as a previous website visitor, saving browsing history, duration, frequency of your website visits, collecting information about the number of website visitors).
We use information we receive from cookies for the following purposes:
1) To ensure functionality of the website,
2) Analysis of the website traffic,
3) Website improvement and adaptation according to the needs of website guests,
4) Development of services.
The following cookies may be used on the website:
1) Technical cookies, which are necessary for the operation of websites;
2) Functional cookies, which are not necessary for the operation of websites but significantly improve their operation, quality and user experience;
3) Analytical cookies, which are used to compile statistical analysis of the website visitors’ navigation methods; data collected by these cookies is used anonymously;
4) Targeted or advertising cookies, which are used to display offers or other information that may be of interest to you;
5) Social network cookies, which are necessary for the use of website information in your social profile account.
Cookies used by JSC Autosigma:
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1) By not deleting them or changing the settings of your Internet browser to block cookies;
2) By clicking on the “I agree” mark in the cookies link (bar) on the websites;
3) Expressing consent during registration process on the websites.
TRANSFER OF PERSONAL DATA
JSC Autosigma guarantees that your personal data will not be transferred or provided to any third parties without a legal basis, as well as will be used for the purposes other than those for which it was collected. However, we reserve the right to provide information about you if we are obliged to do so by law, i.e. by lawfully acting or prosecuting authorities.
DATA SUBJECT RIGHTS
JSC Autosigma ensures that your rights are protected in accordance with the General Data Protection Regulation (EU) 2016/679 and the Law on Legal Protection of Personal Data of the Republic of Lithuania.
As a personal data subject, you have the following rights:
1) To know (be informed) about the processing of your personal data;
2) To have access to your personal data that we process;
3) To require the correction or augmentation of inaccurate and incomplete personal data;
4) To require the erasure of personal data (the right to be forgotten) when:
5) To request suspension (except for the storage) of your personal data processing activities in the case of disputes or verification of the lawfulness of data processing and data accuracy, as well as in cases when we no longer need your personal data but you do not want us to destroy it;
6) To receive personal data related to you in a structured, commonly used and computer-readable format and transfer that data to another data controller;
7) The right to compensation for damages caused by violating the data subject’s rights.
PROCEDURE FOR CONTACTING THE COMPANY
If you apply in word or personally in writing for the exercise of the data subject’s rights, you must prove your identity by presenting an identity document. Failure to do so will prevent us from accepting your request and your data subject’s rights will not be exercised. This provision shall not apply if you request information on the processing of personal data in accordance with Articles 13 and 14 of the Regulation. If you have decided to apply in writing for the exercise of the data subject’s rights by submitting your request by post, you must submit a copy of the identity document certified by a notary or another person in accordance with the procedure established by the legal acts.
If your personal data, such as name or surname, has been changed, you must provide copies of the documents confirming the change of data; if they are sent by post, they must be certified by a notary or in another legally acceptable manner.
If you decide to submit your application electronically, the application must be signed with a certified electronic signature or be composed by electronic means that ensure the integrity and inalterability of the text. This provision shall not apply if you request information on the processing of personal data in accordance with Articles 13 and 14 of the Regulation.
The request for the exercise of the data subject’s rights must be legible, signed, and must indicate your name, address and/or other contact details to maintain communication or receive a reply regarding your inquiry on the implementation of the data subject’s rights.
You can exercise your rights personally or through a representative. Should you decide to exercise your rights through a representative, the request filed by your representative must indicate their name, address and/or other contact details to maintain communication and for your representative to receive a reply, also your name and any other details required for the proper identification of the data subject, as well as the document or its copy ascertaining such representation.
Should we have any doubts regarding your identity we may exercise the right to request additional information necessary for verification.
FILING A COMPLAINT
CHANGE OF POLICY
GETTING IN TOUCH
We invite you to communicate by e-mail address: [email protected] or by phone: +370 (658) 888 60.